Smart FleetManagement Solution
Manage all your vehicles from a single panel. Efficiently use your fleet with fuel tracking, maintenance planning, document management and cost analysis.
Vehicle Management
Add, edit and track all your vehicles from a single panel. Record detailed information such as plate, brand, model, ownership type.
Record vehicle information (plate, brand, model, year) in detail.
Specify ownership type: Company-owned, rental or leasing.
Track vehicle status in real-time: Active, in maintenance, out of service.
Enrich vehicle profiles with photos and notes.
Vehicles
Fleet tracking panel
ABC 1234
Ford Transit 2023
DEF 5678
Mercedes Sprinter 2022
GHI 9012
VW Crafter 2023
12
Total
10
Active
2
In Service
Fuel Records
Consumption analysis
Weekly Consumption
This WeekABC 1234
January 15, 2025
12 gal
$45
DEF 5678
January 14, 2025
14 gal
$52
Fuel Tracking
Keep fuel fill records for each vehicle, analyze fuel consumption and costs.
Record each fuel fill with date, amount and cost.
View fuel consumption analysis by vehicle.
Generate monthly and annual fuel cost reports.
Maintenance & Repair
Plan periodic maintenance and repairs, access past maintenance records instantly.
Never miss maintenance with periodic maintenance reminders.
Record maintenance and repair history in detail.
Analyze maintenance costs by vehicle.
Maintenance Plan
Upcoming maintenance
Upcoming Maintenance
Oil Change
ABC 1234 - Ford Transit
Tire Change
DEF 5678 - Mercedes Sprinter
General Service
GHI 9012 - VW Crafter
5
This Month
₺12.5K
Cost
2
Pending
Parts Records
Supply tracking
Oil Filter
ABC 1234
$15
1 Unit
Tire Set
DEF 5678
$680
4 Units
Battery
GHI 9012
$120
1 Unit
Parts Supply
Record parts purchased for vehicle repairs and their costs.
Record replaced parts and supplier information.
Track part costs by vehicle.
Store warranty information and invoice details.
Vehicle Rental
Manage rental transactions, contracts and revenues of company vehicles.
Create and store rental contracts digitally.
Track rental periods and revenues.
View vehicle availability in real-time.
Rentals
Active contracts
15 days left
Monthly Revenue
₺45,200
Vehicle Documents
Digital archive
Registration
Insurance
Inspection
Expiring Soon
Comprehensive Insurance
ABC 1234
Inspection
DEF 5678
Liability Insurance
GHI 9012
Document Management
Store all documents such as vehicle registration, insurance, inspection certificate digitally and track expiration dates.
Store all vehicle documents digitally.
Track expiration dates and receive reminders.
Easily manage document renewal processes.
Driver Documents
Manage driver documents such as license, health report from one place.
Record driver license information and expiration dates.
Track health reports and certifications.
Receive document renewal reminders.
Drivers
Document status
John Smith
Driver
Mike Johnson
Driver
David Wilson
Driver
Total Vehicles
12
Active Vehicles
10
Fuel Cost
₺24K
Maintenance Cost
₺12K
Cost Breakdown
This MonthTotal Monthly Cost
₺48,750
Dashboard & Reporting
View the overall status of your fleet with instant statistics, perform cost analysis.
View instant status summary across the fleet.
Compare fuel, maintenance and parts costs.
Create customizable reports and export them.
Branch Fleet Management
Organize your vehicles by branch. Each location has its own fleet, manager, and settings — manage everything from a single panel.
Assign vehicles to specific branches and track fleet size per location.
Appoint a fleet manager per branch responsible for local approvals and operations.
Set branch-level working hours and operational rules for vehicle usage.
Deactivating a branch safely reassigns its vehicles to another branch.
Branch Fleet
Vehicles by location
Headquarters
Manhattan, NY
12
Vehicles
Brooklyn Branch
Brooklyn, NY
8
Vehicles
LA Branch
Los Angeles, CA
5
Vehicles
Total Vehicles
25
Total Branches
3
Active Fleet
21
Departments & Approval Chains
Group employees into departments within each branch and define who approves vehicle-related requests at each step.
Create departments tied to a branch with full CRUD operations.
Define an approval chain per department: Driver → Fleet Manager → Branch Admin.
Configure which request types require approval: fuel, maintenance, parts, rentals, driver documents.
Track member counts and toggle departments between active and inactive.
Approvals
All vehicle-related requests flow through a structured approval chain. Approve, reject, or comment — every action is timestamped and traceable.
Three views: Pending (my turn), My Requests (submitted by me), Completed (history).
Supports fuel, maintenance, parts purchase, rental, vehicle documents, and driver documents.
Chain logic: requests progress step-by-step through the department hierarchy.
Admins can bypass the full chain with a single action; all approvers can comment on each decision.
Pending
Apr 7, 14:30 · 180 km run
"Long-haul delivery to warehouse."
Apr 7 · Ford Transit ABC-1234
"Brake pads worn, urgent replacement needed."
Apr 6 · Oil filter × 4
"Scheduled for routine maintenance batch."
ABC 1234 · Ford Transit 2023
Main Depot — Loading Bay 2
456 West 57th St, New York, NY
Vehicle Location
Assign a home base or operational location to each vehicle. Drivers and managers always know where a vehicle is stationed, and every assignment is logged.
Set a depot or garage location per vehicle with address and GPS coordinates.
Completely optional — vehicles without a location assigned work exactly the same way.
Location appears in vehicle detail and shift assignment screens for quick reference.
Distance from the assigned location is recorded on each departure and return log.
Branch-level location rules (blocking, distance limits) are set separately. Vehicle location is for reference and operational logging only.