Corporate Vehicle & Fleet Management Software
One platform for corporate vehicle management and fleet operations management. Set up your fleet control system with vehicle inventory management, fuel tracking, maintenance planning, document management and cost analysis. Digitize your enterprise fleet management with our vehicle operations software.
Vehicle Management
Add, edit and track all your vehicles from a single panel with our vehicle management system. Record detailed information including plate, brand, model, ownership type and vehicle usage data through vehicle inventory management.
Record vehicle information (plate, brand, model, year) in detail.
Specify ownership type: Company-owned, rental or leasing.
Track vehicle status in real-time: Active, in maintenance, out of service.
Enrich vehicle profiles with photos and notes.
Vehicles
Fleet tracking panel
ABC 1234
Ford Transit 2023
DEF 5678
Mercedes Sprinter 2022
GHI 9012
VW Crafter 2023
12
Total
10
Active
2
In Service
Fuel Records
Consumption analysis
Weekly Consumption
This WeekABC 1234
January 15, 2025
12 gal
$45
DEF 5678
January 14, 2025
14 gal
$52
Fuel Tracking
Keep fuel fill records for each vehicle, analyze fuel consumption and costs.
Record each fuel fill with date, amount and cost.
View fuel consumption analysis by vehicle.
Generate monthly and annual fuel cost reports.
Maintenance & Repair
Plan periodic maintenance and repairs, access past maintenance records instantly.
Never miss maintenance with periodic maintenance reminders.
Record maintenance and repair history in detail.
Analyze maintenance costs by vehicle.
Maintenance Plan
Upcoming maintenance
Upcoming Maintenance
Oil Change
ABC 1234 - Ford Transit
Tire Change
DEF 5678 - Mercedes Sprinter
General Service
GHI 9012 - VW Crafter
5
This Month
₺12.5K
Cost
2
Pending
Parts Records
Supply tracking
Oil Filter
ABC 1234
$15
1 Unit
Tire Set
DEF 5678
$680
4 Units
Battery
GHI 9012
$120
1 Unit
Parts Supply
Record parts purchased for vehicle repairs and their costs.
Record replaced parts and supplier information.
Track part costs by vehicle.
Store warranty information and invoice details.
Vehicle Rental
Manage rental transactions, contracts and revenues as part of corporate vehicle management. Track which vehicle is where in real-time with vehicle usage management.
Create and store rental contracts digitally.
Track rental periods and revenues.
View vehicle availability in real-time.
Rentals
Active contracts
15 days left
Monthly Revenue
₺45,200
Vehicle Documents
Digital archive
Registration
Insurance
Inspection
Expiring Soon
Comprehensive Insurance
ABC 1234
Inspection
DEF 5678
Liability Insurance
GHI 9012
Document Management
Store all documents such as vehicle registration, insurance, inspection certificate digitally and track expiration dates.
Store all vehicle documents digitally.
Track expiration dates and receive reminders.
Easily manage document renewal processes.
Driver Documents
Manage driver documents such as license, health report from one place.
Record driver license information and expiration dates.
Track health reports and certifications.
Receive document renewal reminders.
Drivers
Document status
John Smith
Driver
Mike Johnson
Driver
David Wilson
Driver
Total Vehicles
12
Active Vehicles
10
Fuel Cost
₺24K
Maintenance Cost
₺12K
Cost Breakdown
This MonthTotal Monthly Cost
₺48,750
Dashboard & Reporting
View the overall status of your fleet with instant statistics through the fleet management system dashboard. Analyze your vehicle operations management data and generate cost reports with fleet control software.
View instant status summary across the fleet.
Compare fuel, maintenance and parts costs.
Create customizable reports and export them.
Branch Fleet Management
Organize your vehicles by branch with corporate fleet management. Through vehicle fleet management, each location has its own fleet, manager and fleet operation rules — manage everything from a single panel with fleet management software.
Assign vehicles to specific branches and track fleet size per location.
Appoint a fleet manager per branch responsible for local approvals and operations.
Set branch-level working hours and operational rules for vehicle usage.
Deactivating a branch safely reassigns its vehicles to another branch.
Branch Fleet
Vehicles by location
Headquarters
Manhattan, NY
12
Vehicles
Brooklyn Branch
Brooklyn, NY
8
Vehicles
LA Branch
Los Angeles, CA
5
Vehicles
Total Vehicles
25
Total Branches
3
Active Fleet
21
Departments & Approval Chains
Group employees into departments with vehicle operations software and define who approves vehicle and fleet requests at each step through the fleet control system.
Create departments tied to a branch with full CRUD operations.
Define an approval chain per department: Driver → Fleet Manager → Branch Admin.
Configure which request types require approval: fuel, maintenance, parts, rentals, driver documents.
Track member counts and toggle departments between active and inactive.
Approvals
All vehicle-related requests flow through a structured approval chain. Approve, reject, or comment — every action is timestamped and traceable.
Three views: Pending (my turn), My Requests (submitted by me), Completed (history).
Supports fuel, maintenance, parts purchase, rental, vehicle documents, and driver documents.
Chain logic: requests progress step-by-step through the department hierarchy.
Admins can bypass the full chain with a single action; all approvers can comment on each decision.
Pending
Apr 7, 14:30 · 180 km run
"Long-haul delivery to warehouse."
Apr 7 · Ford Transit ABC-1234
"Brake pads worn, urgent replacement needed."
Apr 6 · Oil filter × 4
"Scheduled for routine maintenance batch."
Frequently Asked Questions About Vehicle & Fleet Management
Everything you need to know about our vehicle management system and fleet management software.
What is a vehicle management system and what does it do?
A vehicle management system is software that enables companies to manage their entire vehicle inventory digitally. With UR Work vehicle management software, you can perform vehicle registration, maintenance tracking, fuel management, document control and cost analysis from a single panel.
Which businesses is fleet management software suitable for?
UR Work fleet management software is suitable for businesses of all sizes, from 5 vehicles to fleets of hundreds. Our software that meets corporate fleet management needs can be used by logistics companies, cargo firms, service providers and all organizations managing company vehicles.
What features are offered for corporate vehicle management?
For corporate vehicle management, we offer vehicle inventory management, fuel tracking, periodic maintenance planning, vehicle document management, driver document tracking, vehicle rental management, branch-based fleet control system and department-based approval chains.
How does vehicle operations management work?
With our vehicle operations software, you can track all vehicle movements, fuel consumption, maintenance history and cost distribution in real-time. You can generate instant reports and make data-driven decisions through the fleet operations management dashboard.
What can I do with the fleet control system?
With the fleet control system, you can organize vehicles by branch, assign a separate fleet manager for each branch, set up department-based approval chains and define vehicle usage management rules. Vehicle fleet management is done from a single panel.
Is there integration support for enterprise vehicle management?
Yes, our enterprise vehicle management software offers API support. It can integrate with your existing ERP, accounting or logistics systems. You can export your fleet management system data and create custom reports.